One of the most common things we hear in the computer repair shop that I work part-time in is that the computer has crashed, and could we please make sure to get the data off of the hard drive before we re-install windows. And, the first question we always ask is, “do you have your data backed up?” I probably don’t have to tell you what the common answer is to that question.
Many computer users assume that backing up their data is expensive. We see advertisements for services that cost $40-$50 a month, and for external hard drive solutions that are several hundred dollars. But, keeping your data safe, doesn’t have to be expensive. In fact, I’ve got all my important data backed up, and I spend less than $50 a year. It’s not because I have some inside information, or get favors from tech companies. You can do it too. And, if you value your data at all, you should.
This is the set-up I currently use.
Picture Backup
Pictures are one of the top two things that people are concerned about losing when they bring their computers in. Unfortunately, pictures are also the largest files that you’ll likely have to backup and store. If you take a lot, you can have Gigabytes of pictures that will need to be backed up. In my set-up, I pay for a full membership to photo sharing site, Flickr. It’s about $26 a year, and allows for unlimited uploading to the site. The pictures are then stored on Flickr’s server, and I can get to them whenever I want. I should note that this isn’t the most elegant solution, as I would have to download the images one-by-one if I wanted to restore them to my local PC. I’ll go over some more efficient services at the end, but you’ll likely have to spend more money to use them. (See note below: 4/15/13)
Data Backup
For any files that are important, besides pictures, I use a service called Dropbox. Their basic plan is free, but limits you to 2GB of data storage. Because I backup my photos elsewhere, I’m able to store everything else that is important with them, and keep the free account. After several years of using it, I am getting close to the 2GB max, so I may have to upgrade to the next plan up soon. The first paid plan allows for 50GB, and is only $9.99 a month, so I don’t think I’d ever have to go above that plan. I should also note, here, that if you have a very large music collection on your computer that you’d like to backup, you’ll likely have to look at a paid plan. (See note below: 4/15/13)
Other options for data backup
There are several other options that you could use for data backup. The aforementioned external hard drives can be super easy to use. One drawback to using one, however, is that the data is still physically located in the same place as the PC you’re backing up. That’s fine if you only need to restore because of PC failure, but can be a disaster if you have to restore due to something like a fire or flood. Ideally, external hard drives that are used for PC backup should be placed in an off-site location, but since that’s a bit cumbersome and likely to keep you from actually backing up your data, they should be at least placed in a fire-proof safe when not in use.
Another, more ideal way to back your data up, is through a service like Dropbox. There are a few others that are specifically designed and marketed as data backup services. Carbonite is probably the most well-known of them, but there is also CrashPlan, and Mozy that do the same job. Carbonite and CrashPlan come in at $59 a year (about $4 a month), while Mozy comes in at $5.99 a month. Crashplan has a free plan, but it requires you to have your own server to back up to. This can work out if you have a second computer at another location or have a friend that you trust with your data. They’ve also got a plan that’s $33 a year, but it limits you to 10GB total storage.
Not backing up your data can be an expensive mistake to make. Not only can it cost you a lot of money ($100 or more) to get your computer fixed, but you could lose all of your valuable data. Save yourself the money of having it recovered, and save yourself from losing years of photos and information; get a data backup plan.
Update 4/15/13:
One of the nice things about a disaster recovery backup plan is that you usually don’t have to use it. More often than not, our computers run on and on until we replace them and we transfer the data to the next machine. Earlier this week, I had to put my set up to the test. My main storage hard drive crashed. While I tried to recover the data from it, it was lost. With a newly formatted hard drive, I was able to reinstall Dropbox and as soon as it was done syncing, I had all the data that was in Dropbox back on my PC. The Flickr photo backup was a little bit more cumbersome. There are several apps out there that you can run that will allow you to download all of your pictures one after the other. I ended up using one called Flump. It worked, but the pictures are in one heck of a mess. None of them have any names, and the structure I had before is lost. So, I’ve got 7000+ pictures to sort through. Moving forward, I’ll be adding one of the above back up services (Crashplan or Carbonite) to my PC to back up my file structure and other assorted things. For the $59 a year it costs, it’s worth the added convenience of not having to deal with the sorting of files and individual applications.
Do you backup your data? What do you use for your data backup plan?
I started this blog to share what I know and what I was learning about personal finance. Along the way I’ve met and found many blogging friends. Please feel free to connect with me on the Beating Broke accounts: Twitter and Facebook.
Every day, I hear people say that they don’t use coupons because they don’t have the time to go through the papers and mailers and clip the coupons. “It just takes too much time” they say. Those same people, will spend hours budgeting and finding ways to save themselves money, but they don’t see couponing as a viable use of their time and efforts. While coupons may not be as important to your financial health as a budget, they can be just as good as many of the other saving methods that you will employ.
With the popularity of extreme couponing, it’s no wonder that people feel that they need to spend hours each week pouring over newspaper inserts, clipping coupons, then sorting them all into categories and then making plans for where they’ll shop and what they’ll buy. In their mind, they see piles and piles of inserts, and closets full of extra supplies that they’ll need years to use up.
Couponing doesn’t need to be extreme, though. If skipping your daily latte can be a good strategy for saving a few dollars a day, so can clipping a few coupons. Taking a few minutes each week to flip through the inserts in your paper and clipping the few coupons that you find for the things that you buy regularly can easily save you a few dollars a week. Signing up for manufacturer email newsletters can often result in an electronic coupon to print out once or twice a month. A few extra emails a month is a small price to pay to save a dollar or two.
Now, the thing to remember here is that you aren’t going to retire off of the money you’ll save. And, you certainly won’t be sending your kids to college with it either. But, saving money is saving money. A few dollars here, and a few dollars there all adds up in the grand scheme of things. Heck, maybe you clip coupons so that you can treat yourself once a week to that latte that you’re currently skipping.
Anything that can be done, has been done to an extreme. But, just because the extreme version of something is popular, doesn’t mean that it has to be the only way. Just like there are people who run extreme marathons of 100 miles or more, doesn’t mean that you can’t be a runner. Just because there are hyper-milers who squeeze every extra bit of MPG out of their cars, doesn’t mean that you can’t employ a few of the same methods to save a bit on gas. And, just because there are people who spend hours each week clipping, sorting, and analyzing coupons, doesn’t mean that you can’t spend a few minutes each Sunday to save a few bucks.
I started this blog to share what I know and what I was learning about personal finance. Along the way I’ve met and found many blogging friends. Please feel free to connect with me on the Beating Broke accounts: Twitter and Facebook.
Common financial advice is to pay yourself first; set aside your own savings before you pay any bills. Yet, what happens if you don’t have enough money to pay yourself first? What if you can’t set aside $100 or more each month? How can you continue to save for your goals whether they are establishing a $1,000 emergency fund as Dave Ramsey recommends, saving for a replacement car so you can avoid a car loan, saving for a down payment on a home or simply saving for a vacation?
My husband and I are temporarily in a tight financial situation; he is finishing his Ph.D. and I am staying home to take care of our three children while doing freelance work at night. While I expect our financial situation to improve in a few months when my husband graduates, we are now in the situation where we have little to save, yet we would like to begin to save for a down payment for a house. We have found unusual, creative ways to save. Utilizing these methods won’t get us to our 20% home down payment, but they offer a great way to start saving, and we will add to the savings when our income increases. If you are trying to save more, try some of these strategies:
Save all of the $5 bills that you get. You are at the grocery store and you buy $33.22 worth of groceries; for your two twenties you give the cashier, you get back one single and one $5 bill. Put that $5 bill into savings. My husband and I have been doing this since June 1, and already, in less than three months, we have saved $175. That is a savings rate of approximately $60 a month. More importantly, that is $60 we didn’t think we had to save. Sometimes it is painful to put that money aside, but in the long term, it is worth it. Of course, this method works best if you routinely pay in cash.
Save all of your change. This is a similar strategy to the $5 bill strategy, but it is a little less painful because you will be saving less overall. However, your savings will still add up quickly. My husband and I used this method a few years ago to save for a weekend vacation. We saved $300 in a year’s time.
Save one dollar a day. Another blogger I read was told at her wedding that she and her husband should save one dollar a day. She and her husband did just that, and at their 10 year wedding anniversary, they had $3,650 saved, which they used on a 4 day second honeymoon. Talk about a painless way to save, but what a great reward at the end.
Save the money you would have spent on an impulse purchase. Do you really want a pop when you are checking out at the grocery store, but you resist the urge? If so, take the $1.59 you would have spent and put it in your savings account. You would have wasted it on an unhealthy, impulse purchase; why not instead use it to your benefit and put it in your savings account?
Have $5 or 10 automatically withdrawn from your pay check. Even if money is very tight, you can probably sacrifice $5 a week. If that is the case, arrange to have the equivalent of $5 a week automatically withdrawn from your paycheck and placed in your savings account. Over the course of a year, you will have saved between $260 and $520.
Of course, there are many ways to save when on a tight budget; you just need to get creative with how you do it. Also, don’t worry that the saving method you choose is not adding up quickly enough. Saving something is much better than saving nothing, and once you become disciplined to save money regularly, as your income increases, you can save more.
Melissa is a writer and virtual assistant. She earned her Master’s from Southern Illinois University, and her Bachelor’s in English from the University of Michigan. When she’s not working, you can find her homeschooling her kids, reading a good book, or cooking. She resides in New York, where she loves the natural beauty of the area.
