Beating Broke

Personal Finance from the Broke Perspective

The Accounting Mistake that Almost Bankrupted Us

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Everybody makes mistakes.  It’s just how quickly you discover them and if you recover and learn from them that makes the difference.  Make a mistake and ignore it, and you’re likely headed for disaster.  Learn from the mistake, and avoid making it again, and you just might save yourself.

Recently, while catching up on our budgeting, we noticed a pretty large discrepancy in what the bank said we had (or didn’t have as the case may be), and what our budget said we had.  I’m used to some difference, but it’s not all that much normally.  This time, we’re talking about a very large difference.  Our budget said that we had nearly $2000 left over from the month of June.  Our bank?  Said we were nearly overdrawn.  Something was seriously not right.

And we had to figure out what.  I’m no accountant.  I don’t do math well (I took Trigonometry in college 5 times before I passed it.) and I am horrible at accounting math.  I’m a computer guy.  Computers are good at math, I leave it to them.  Unfortunately, as I was soon to learn, they are only as good as the data that you feed them.  And boy oh boy have I been feeding them some fun numbers.

Here’s what’s been happening, as best as I can figure.  As part of my payroll, I have child care flex taken out of my check.  Each month, about $400 is taken out of my check.  Each time I pay my daycare, I send in a form to HR and they reimburse the amount that I’ve taken out of my check.  So, at the end of the month, that $400 has been reimbursed back into my account.  Because of the way this works, I decided (when we started using the program) to not enter either transaction into my register or my budget.  My reasoning was solid.  A debit followed by a credit makes, essentially, a non-transaction.  Or so I thought.

Some of you may already see the problem.  Some may need this extra bit of information.  In determining the amount of income we budget for, we use the gross pay amount from my check.  Why is that important?  Well, let’s say, to keep the numbers easy to use, that I make $1000 a check.  I add $1000 to the income column on my budget.  From that $1000, my employer takes out $200 for the Child Care Reimbursement.  Now I have $800.  I then pay my daycare $200.  Now I have $600.  My employer reimburses the $200 to me.   I am back at $800.  That’s how the accounting should have been done.

Now, let’s take a look at why the way I was doing it was wrong.  I get paid $1000.  I put that in the income column of my budget.  I pay my daycare $200, but because that amount is reimbursed, I don’t enter it into the budget.  I also don’t enter the reimbursement or the initial withholding into my budget.  With no transactions, my budget still says that I have $1000 in income that I can spend.  When I really only have $800.

Of course, I’m using some simple round numbers, but you can see why that would be a problem.  Especially if it’s been building that way for at least the entirety of this year.  If I’ve been padding my budget-able income by $200 a check ($400 a month) for 7 months, that gives me $2800 in income showing that I don’t actually have.  And that is why my budget and my bank statement were so very far off.

Whoops.  Luckily, it didn’t cost us much to find the problem.  Unfortunately, we don’t have that much money just lying around.  Especially since we’ve been overspending by $400 a month.  So, we have to cut back as far as we can and watch our expenses until we can manage to bring that deficit back to $0.  Not any fun at all.  But, that’s the price you pay for a mistake.  At least we learned from it (enter all transactions, no matter whether they zero out or not), and will recover from it.  It’ll just make life a little bit harder for a while. But, if we hadn’t caught it, it could have bankrupted us.  It could have, essentially, cause our financial ruin.

The only thing that saved us is doing a budget and keeping track of our money.  Which is yet another reason that I advocate so strongly that you keep track of your money.  Even if it’s only going so far as balancing your account statements at the end of the month, you’ve got to know where your money is going.  It may save your financial life.

What mistakes have you made in your search for financial independence that set you back?  Or, maybe, that cause a bit of a windfall?

Is Saving Money a Waste of Money

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Save! Be Frugal! A penny saved is a penny earned. There’s a plethora of maxims meant to encourage us all to save our money for a rainy day. To hoard our excess funds so that we can spend them at a later date and enjoy their usage. But, is saving our money a waste of our money?

The most obvious way that saving money could be a waste of money is in lost opportunity cost.  If your money is tied up in some CD or savings account that you don’t have ready access to, what opportunity are you going to miss out on that could make you even more money.  If you can’t take advantage of an opportunity to make money, your savings is wasting those potential profits.

But, that isn’t the real issue.  Potential profits don’t necessarily mean lost profits.  Maybe that opportunity doesn’t perform as expected and you earn less than you would have in the CD or savings accounts?  No, I don’t think that theory holds up.  Sure, you might miss out on a potential profit boon, but I wouldn’t encourage not saving for that purpose.  In fact, having a readily accessible savings could make it easier to take advantage of an opportunity like that.

But, let’s think for a moment about what we do to save money.  The easiest way to do that is to just have it taken directly from your paycheck and into a 401(k) or to set up an automatic transfer from your paycheck to a savings account.  Easy.  A little bit of set up involved, but very little effort thereafter.  That’s hardly a waste of money!  But, let’s look at the opposite side of the spectrum.  You’re pinching your pennies, saving as much as you possibly can and then some.  You don’t want to miss out on an opportunity, or you want to pay your debt off super fast!  You go so far as to start collecting pop cans.  (assuming you live in a state that has a deposit.)  You walk down the street and throw the cans you find into a bag.  Maybe you even hit the parks and poke through the trash cans there.  Every week, you spend several hours looking for cans.

How much is your time worth?  If you’re spending several hours a week for a few bucks worth of cans, are you making a good use of your time?  Isn’t your effort to save a few bucks a waste of potential money doing something else?  Heck, you could deliver pizzas for a few hours a week and make much more than that.  Not to mention the other ways to make extra money.  You can make money selling ebooks, or working some overtime, or consulting, or just about any second job, or make money on twitter, or even *ahem* blogging.  Sure, the cans are an extreme example.  But, one used to put a spotlight on my point.  What saving practices are you employing that are a waste of money?  Which of them are worth your time, effort, and resources?  And which aren’t?

If we are going to attempt to create a super financial situation, we have to make our saving machine as efficient as possible. It doesn’t hurt to question your tactics.  Find the ones that are causing you to waste your money and find a better use of your time.  Not only will it make your money saving efforts more efficient, but I think it will free up some time to do things that you want to do.  Like spend time with your kids, or walk through the park and not look for cans!

You Are Your Own Worst Enemy

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When it comes down to setting your budget, saving your money, spending your money, and acting responsibly with money overall, you are your own worst enemy.  You and only you are responsible for keeping your self-made goals.  There are tools that you can use to help yourself, but the only enemy that you need to worry about is yourself.

Your spouse is not responsible.  Let’s assume for a minute that you don’t have a spouse that is running around buying up all the $700 pairs of shoes in town.  Stop blaming your spouse.  He/She is not responsible for the debt that your in, your blown budget, and your lack of an emergency fund.  Your spouse, however, is an excellent tool to use to overcome all of those problems.  Get on the same team as your spouse.  Your spouse can keep you accountable better than anyone else.  Discussing the finances with your spouse is a good thing.  Get them on your side.

The Credit Card companies are not responsible for your debt and the lack of paying it off.  They may hold the note on that debt and encourage you to use your “credit”, but ultimately, it is you that uses it.  And it’s you that chooses to sign the receipt.  And it’s you who chooses to continue to carry that plastic in your wallet. If  you can’t use credit cards responsibly as a tool, get rid of them.  No Excuses.  Everytime you sign the slip, you accept responsibility for the damage you’re doing.

You have taken responsibility for so many of the things in your life from feeding yourself (I assume) to cleaning yourself (assuming again) and even to dressing yourself (yep, assuming.).  Why, then, do you blame everyone else for your financial woes?  Would you blame them if you fed yourself cardboard?  If you tried to bathe with sewer water?  Or if you forgot to put your shoes on and walked on sharp stones?  No, you wouldn’t.  Stop trying to pass the blame for your monetary faults to someone/something else.  Your actions are directly responsible for where you are.  The moment you take responsibility for those actions and their results is the moment you are free of their bindings.  It’s the moment you can begin to feel free of them and can begin to correct them.  And once they are corrected and you have broken those old habits, you will be free to develop new habits that will set you free from that old life.

Take responsibility.  Change yourself for the better.